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ACW CONSULTATION ON DRAFT NEW SCHEMES
2002 - 2007
The Guide to the new Arts Council of Wales Schemes and advice on how to make an application
Michael Baker
Richard Turner
Artform Development Director
Joint Lottery Director
ACW
November 2001
ACW DRAFT NEW SCHEMES
2002-2007
CONTENTS
GENERAL BACKGROUND INFORMATION
Introduction to ACWs Draft New Schemes for 2002-2007
Preparing your application
Residency criterion
Cultural Diversity Scheme
Revenue funded organisations
Professionals and non-professionals
Small grants Schemes
Additional programmes of support
Further points on Scheme applications
THE NEW SCHEMES
The new Scheme titles
Who the Schemes are aimed at
Professional Development: Training
Experienced arts practitioners and professional arts organisations
Professional Development: Creative Wales Bursaries
Practising and newly qualified artists
Production and new audiences
Artists and arts organisations
Presentation
Professional and voluntary organisations
Capacity Building: helping organisations achieve their potential, including Stabilisation
Professional arts organisations
Publications
Publishers
Taking Part and Arts in the Community
Arts and non-arts organisations and groups
Cultural Diversity
Ethnic Minority artists and arts and non-arts organisations and groups
Education and Young People
Arts and non-arts organisations and groups
Revenue funded organisations
Professional arts organisations
ACW DRAFT NEW SCHEMES
2002 - 2007
1 Introduction to ACWs Draft New Schemes for 2002 2007
This is the Guide to ACWs Draft New Schemes which will operate for the five years, 2002-07. This Guide includes the guidelines for each Scheme and advice on making applications.
The Schemes described in this Guide replace most of the ACW Schemes in existence in the financial year 2001-02. The Schemes which will remain in existence are detailed in the attached Table. Some partnership agreements will also continue for a limited period.
The new Schemes which are featured in this Guide will be funded from two sources: the Lottery funds from the sale of Lottery tickets which ACW distributes for the Department of Culture, Media and Sport and grant-in-aid funds which ACW distributes for the National Assembly for Wales.
The new Schemes have been designed to be more inclusive than in the past. For example, like many other Arts Councils, ACW has traditionally had several schemes offering bursaries to artists; virtually a separate bursary scheme with separate rules and different sums of money for each of the traditional art forms.
The new Professional Development: Creative Wales Bursaries Scheme invites applications from artists from any art form and will consider forms of creative expression, such as new media.
This edition of ACW Guide to Draft New Schemes is current for the financial year 2002-03. During the year we shall be reviewing the impact of the new schemes. You have a vital role in telling us whether or not they are appropriate to your needs. Your feedback on the application process is also crucial: we aim to make this as straightforward as possible.
Please note that 2002-03 is also the year in which we shall be phasing out our many current schemes. Some schemes have application deadlines before the beginning of the financial year. In order to ensure that scheme opportunities continue to be available, there will be some overlap between some of the existing schemes and the new ones which will mean slightly less money available to the new schemes next year, 2002-03. Full ACW financial support to the schemes will take effect from 2003-04.
Similarly, there are some grant decisions under the current 2001-02 schemes which are timed to extend into 2002-03 and in some cases, beyond. For example, there have been some three year Arts for All awards.
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Preparing your application
If you decide to make an application under one of the new ACW Schemes, please take care to provide the required information as fully and as accurately as possible. The most important information is required in three categories:
An Application Cover Sheet requires basic details about each applicant. This will be fed into ACWs grants database and will help us gain a full profile of people who apply under our Schemes and help us review how we publicise them.
Eligibility criteria are the factors that determine whether you qualify to apply under the Scheme. You are advised to consider eligibility criteria very carefully. Applications that do not satisfy the eligibility criteria cannot go on to be considered for a grant in competition with other applications. You will find a section on eligibility criteria in the Guidelines for each Scheme.
Assessment criteria are the factors which we will consider when weighing up your application for a grant against other applications. Assessment criteria are used to prioritise applications.
You will find the relevant assessment criteria factors are listed in the Guidelines for each Scheme.
We also advise you to talk to the appropriate ACW Officer before applying. This gives an Officer an opportunity to help you present your case and also allows us to be aware of applications in the pipeline, which helps our planning.
You can help your case for a grant by paying careful attention to the Scheme Guidelines. Make sure you have absolutely satisfied the eligibility criteria and have given as much detail as possible to meet the assessment criteria.
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Residency criterion
This is an important issue concerning eligibility. The new ACW Schemes aim to help individuals and organisations contribute to the arts in Wales. Indeed, ACW receives funds from the National Assembly for Wales, and as a Lottery distributor, specifically to assist people in Wales enjoy and participate in artistic activity.
We define this residency criterion in the following way:
The criterion for eligibility of an individual to receive a direct award or grant under an ACW Scheme is that they live in Wales.
This form of words replaces all references in previous Schemes to Welsh or Welsh background.
The Commission for Racial Equality (CRE) advise us that our Schemes need to be very clear on this point: e.g., a person of Welsh background living in London cannot apply for a bursary award from the Arts Council of Wales. According to the CRE, if we accepted such an application, we could be judged as prejudicial to individuals living in London not of a Welsh background.
ACW may require evidence that the individual will live and work in Wales for the duration of the period covered by the grant, award or activity unless residency outside Wales is an agreed aim.
Organisations applying under these Schemes must be providing activity or services for people in Wales.
Organisations based outside Wales may in some cases benefit from an ACW Scheme. An example is where, say, an English company, e.g. The Royal Shakespeare Company, tours into Wales with the support of Wales venues and their visit is assisted by a grant under one of these Schemes.
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Cultural Diversity Scheme
The Cultural Diversity Scheme is a new opportunity which reflects ACWs concern to make further progress with its Cultural Diversity Strategy.
The Cultural Diversity Scheme as set out in this Guide reflects the first phase of ACWs Cultural Diversity Strategy. A developed version of this Scheme is planned which will also reflect the second phase of a more comprehensive Cultural Diversity Strategy for Wales. Further information is available in ACWs publication Cultural Diversity Strategy 2000, Phase 1 from any of ACWs offices.
Revenue funded organisations
ACW supports a wide range of organisations with grants toward their year-round running costs. These include public art agencies, theatre companies, venues, festivals, galleries, community arts providers and many others.
If you are an ACW revenue funded organisation you may be eligible to apply under some Schemes aimed at organisations. We understand that many revenue funded organisations do not have sufficient resources to produce or offer services of the quality and range they would like. The new Schemes can help; however, we shall need to find a careful balance between support to existing ACW funded activity and, on the other hand, encouragement to new and developing proposals.
As a general rule, an organisation receiving revenue funding from ACW for a programme of activity may not additionally benefit from a scheme which offers one-off support to that kind of activity.
Again, if you are uncertain as to whether or not you are eligible to apply under any Scheme, we strongly advise you to contact the appropriate Lead Officer for that Scheme before applying.
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Professionals and non-professionals
People do not always agree on the definition of a professional artist. For some it is the ability to make a living, for others it is to do with training and qualifications, for others it is a question of attitude or achievement.
We recognise that there are many people who would benefit from our Training or Professional Development Schemes who are disciplined enthusiasts or professionals though they work in non-direct arts fields.
We are therefore offering a specific criterion for eligibility to some Schemes to which individuals can apply which is seriousness of purpose. There will continue to be a priority given to artists, but we shall also want to help arts training for example, for arts managers, youth and community workers, educationalists and planners.
In all cases, seriousness of purpose will need to be proven through the detail in the application on the individuals background, training and ambition and in the details of the opportunity for which they are applying. We shall need your application for a grant to an individual to answer the question: how likely is it that this award will help this individual improve their contribution to the arts in Wales, either for their own benefit or for the benefit of others?
If you have any questions or concerns about these Schemes please contact your local ACW Office.
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Small grants Schemes
ACW notes the huge success of its Lottery Small grants Schemes, since their introduction in January 1997. These currently include Capital Fast Track and Capital Objective 1 Rapid Development, Arts for All Fast Track and Super Fast Track and Objective 1 Fast Track. As a result ACW is not proposing to change these Schemes.
It is envisaged that any application for up to £5,000 to the new draft Schemes, excluding Creative Wales bursaries, will be assessed within the current Small grant Schemes. Applications will need to indicate clearly which of the new Schemes, and related aims and objectives the Fast Track application is being made. However, there will be no application deadlines as the Small grants Schemes will operate on a rolling basis. Existing decision making timescales of between 1-2 months will continue.
ACW also intends to join the Awards for All Wales programme, which includes the Community Fund, Heritage Lottery Fund and New Opportunities Fund. This programme is targeted at community groups that are either unaware of the different Lottery distributors in Wales, or are unsure which Lottery distributor to make an application to, as their project covers a number of activities, e.g. community heritage and arts festivals. ACW will pilot its involvement in this programme during 2002/3 and review demand during this period before deciding whether to fully join the Awards for All Wales programme.
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Additional Programmes of Support
Alongside its Schemes, ACW directly promotes through the arts, specialist programmes of support which will be operated by its area officer teams. Each programme is a combination of measures which together aim to deliver an objective or objectives in ACWs Corporate Plan. Where funding is necessary, this may be through other means than competitive schemes. For example, funding could be allocated direct to partnership or consortia arrangements.
The following programmes of support will be operated by ACW in 2002-03:
Local Authority Arts Development
The purpose of this programme will be to strengthen the role of local authorities in supporting and delivering opportunities for people to enjoy and participate in the arts. The measures ACW may use are illustrated by:
a partnership funding scheme to help local authorities fund new arts development officer posts, possibly on a tapering basis;
continuing assistance with funding local authority venues and community development activities;
the development of pilot arts projects in areas of deprivation and social exclusion;
supporting local arts audits and the development of strategic plans for arts development.
Research and development
The purpose of this programme will be to ensure that planning for the arts in Wales is underpinned by dependable data and research. The priority research areas will be identified in ACWs Corporate Plan. These will include:
sector reviews and audits such as recently tendered by ACW for Theatre for Young People, Galleries and Exhibition Spaces, Festivals, Strategic and Umbrella Bodies;
co-commissioned research, for example by ACW in partnership with the Welsh Development Agency or the Wales Tourist Board into the economic impact of the arts or of a particular sector such as Craft;
pilot projects to test the need and the possible impact of new initiatives;
research and project support to assist developments of national significance, for example into trends in attendances.
Please note that research and development into a planned creative activity may also be eligible within specific new Schemes.
Capital Developments
The purpose of this programme will be to continue ACWs support to the capital needs of the arts in Wales, utilising earmarked Lottery funds. This programme will pursue ACWs Lottery Capital priorities through:
encouraging and considering applications for strategically significant additions to the provision of capital facilities for example, public buildings for the arts in Wales;
co-commissioning feasibility studies in partnership with local authorities and development agencies;
administering smaller capital grant schemes for a wide range of needs, from minor refurbishment to musical instruments.
allowing capital costs up to a maximum of £2,000 for all new schemes. Applications for capital costs above £5,000 should continue to be to ACW Capital Lottery Scheme.
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Further points on Scheme applications
Following consultation, our Council will agree on key themes and priorities for each Scheme for a five year period and we shall publicise these priorities in ACWs Corporate Plan and in each Scheme Guideline. These priorities and themes will be the most important element in deciding between applications which have already satisfied the various eligibility criteria.
The Council will also publicise its intentions for budgetary priorities.
We shall also assess and publicise the impact of these Schemes over time. We are currently refining our evaluation practices. We shall be seeking views on the value and impact of the new Schemes.
Funds are however, limited. There will always be more applications than we are able to support. We are committed to explaining our decisions to disappointed applicants.
All of the Schemes described in this Guide require special application forms to be used by applicants. These will be available from their ACW Local office.
Please remember that ACWs funds are limited to the financial support voted to the arts by the National Assembly for Wales and the arts portion of Wales share of Lottery funding from the (UK) Department of Culture, Media and Sport.
This means that the funding under these Schemes is open to strong competition. It is inevitable that many applicants will be disappointed. We are however committed to explaining our decisions and to giving feedback if you would find this helpful.
Grants under all of the Schemes described in this Guide are for one-off proposals. Under some Schemes and where stated, applicants may apply for financial support to a series of projects which may extend beyond one year but funding will not be considered beyond three years.
Basic conditions and standard eligibility criteria
There are basic conditions for grant support under most of the Schemes described in the enclosed Guidelines. These are standard requirements and will be set out in the formal offers of financial support. Advice on these, as with other aspects of the Scheme, can be provided by ACW staff. Standard eligibility criteria currently includes a Child Protection Policy (when appropriate) and satisfactory compliance with Equal Opportunities Policies and Guidelines such as Disability and Race Equality.
NEW ACW SCHEME GUIDELINES 2002-07
Professional Development: Training
What is the aim of this Scheme?
The aim of this Scheme is to support the purchase or provision
of appropriate arts training for artists, technicians, managers, those requiring business and financial skills and for professional and voluntary workers.
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How can the Scheme help achieve this aim?
The Scheme can provide grants to help individuals attend training within or outside Wales, including associated costs, such as travel subsidies. The Scheme can also provide support for organisations to provide training in Wales.
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Who is eligible to submit an application?
You are eligible as an individual to apply to receive an award directly
toward your professional development if you live in Wales, as explained in the Introduction to ACWs Schemes.
Organisations are eligible to apply to organise or promote training if they are based in Wales, or intend through this application, to provide training opportunities for people living in Wales.
Generally, this Scheme will not consider applications to attend vocational training courses in higher or further education institutions.
(i) For individuals, your eligibility will also depend on the details you
provide on your choice of training or professional development. As
illustration that you are serious about gaining this training, you will
need to provide full details to prove that:
the training is appropriate for your needs or the needs of the target group of individuals;
provide proof that the training opportunity is not available elsewhere and that you have sought assistance from a wide range of possible funding and training providers before applying to ACW;
the training is of acceptable quality and that those leading the training are suitably qualified;
the training will be properly organised with, for example, suitable advance information, facilities and follow-up;
the training costs are reasonable and that your budget includes all likely categories of income and expenditure;
if this is an accredited short course leading to a professional qualification, you will need to supply details of your training to date;
the training will take place within a reasonable time-scale, usually within the financial year in which the grant is offered;
you must also agree that if you are successful with this application that you will supply ACW with a brief report on the training or professional development experience.
(ii) For organisations applying to develop, organise or promote training
opportunities.
You need to supply full details of the training opportunity, including:
why you have selected this training opportunity or opportunities;
the nature of the training;
the target beneficiaries and how this training is appropriate to their needs. You will need to provide evidence that you have researched these needs fully and explain why you have decided on the chosen training material and trainer;
the training occasions or events, their frequency, dates, timing and details of location;
the qualifications of trainers you intend using or finding;
any partnerships or collaborative arrangements you have developed in support of this training;
the full costs and income for the training event or programme of events including description of your efforts to raise contributions from other sources;
how you will evaluate the results of the training.
For organisations applying to develop, organise or promote a longer term
programme of training opportunities over 1 3 years, the detail in (ii) must be
supplied for the full period of the training project, including points of evaluation and review.
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The assessment criteria
If your application satisfies the eligibility criteria, it will then be assessed against other applications which are in competition for funds. The following factors will be taken into account when assessing applications:
the degree that you have demonstrated the need for funding;
the quality or potential of your recent professional involvement in the arts or creative work and/or work in progress;
the need to ensure a broad spread of awards across the artforms, particularly considering those which are under-represented;
a priority to assist individuals at key points in their creative development;
the availability of this type of training for individuals based in Wales;
the quality and appropriateness of the training for the individual or target group;
strategic priorities as set out in ACWs Corporate Plan.
Illustrations of priorities or themes:
training for arts development workers;
training for craft makers and artists in new media;
training for community arts workers in socially deprived areas.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
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When and how will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published in March 2002. It is likely that each new Scheme will have at least two closing dates per year.
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What sum should I apply for?
Awards will range from smaller grants up to £2,000 to assist individuals to up to £50,000 for organisations or associations planning to provide a series of training courses for a particular sector of people working in the arts.
Awards will be made over one year or over a maximum of three years.
(This Scheme cannot be used to support applications from the provider of a training opportunity and separately from an attender or beneficiary).
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Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities.
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Who is my contact point for advice and where should I send my
application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Professional Development: Creative Wales Bursaries
What is the aim of this Scheme?
The aim of the Scheme is to enable practising artists working in any creative discipline to enhance their skills, creativity or creative partnerships.
Bursaries are intended to assist artists to buy time away from paid employment. They are compensation for lost earnings and are recognised as tax exempt by the Inland Revenue.
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How can the Scheme help achieve this aim?
The Scheme can help by providing access to grants to enable artists to work on a full-time basis for a determined period. This would release them from existing commitments in order to concentrate on their own practice. Applications will need to outline an intended artistic outcome or milestone whilst recognising that detailed plans may not yet be developed. Typical costs would include salary, travel and training, networking and materials. This may include setting up costs for work planned during the bursary period.
Applications for bursaries can include capital costs (e.g. equipment, materials) purchased up to a maximum of £2,000.
Who is eligible to submit an application?
You are eligible if you are an artist and are resident in Wales as explained in the Introduction to ACWs Schemes.
The scope of the Scheme includes all practising artists and recently qualified artists working in Wales. The Scheme includes all traditional and emerging artforms, cross-artform approaches including new writing, new media, such as the web. It also includes artists wishing to develop their practice for community or educational contexts.
What are the eligibility criteria?
Eligibility depends on the information you provide about yourself and your ambitions for the bursary.
you must demonstrate seriousness of purpose see the Introduction to the New ACW Schemes. You will need to do this by providing as much relevant information as possible on your professional training, your achievements and background and on your career intentions if you were awarded a bursary;
you must also provide a detailed description of how you will be spending your time during the period funded by the bursary and, as far as possible, describe the ideal outcome, for example the artwork you may hope to create. You should supply evidence of past work and work in progress;
you must provide a budget of your predicted costs and income for the bursary period;
you must agree to provide ACW with a brief report after the completion of the bursary period. We can advise you on which information to include in your report.
The four categories of information above comprise the eligibility criteria for being considered under this Scheme. Please consider them carefully; unless the information you supply under the eligibility criteria is honest and complete, we are unlikely to proceed to consider your application against others.
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The assessment criteria
If your application passes the eligibility criteria, it will then be judged against others according to the following criteria:
the degree that you have demonstrated the need for funding;
evidence of support from partner artists or arts organisations, where appropriate;
the quality or potential of your recent creative work and/or work in progress;
the need for us to ensure a broad spread of awards across the artforms, particularly considering those which are under-represented;
a priority to assist individuals at key points in their creative development;
strategic priorities as set out in ACWs Corporate Plan.
Illustrations of priorities or themes:
bursaries for film workers;
bursaries for artists in new media;
bursaries for contemporary musicians;
bursaries for artists and workers with young people.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
ACW will ensure that artists from all artforms and sectors are fairly represented, whilst recognising that specific artforms and sectors will be prioritised by ACW for between a 1-5 year period. ACW also wishes to allow artists the right of self-definition and the flexibility to work across disciplines.
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When and how will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published in March 2002. It is likely that each new Scheme will have at least two closing dates per year.
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What sum should I apply for?
The maximum grant under this Scheme is £25,000 although it is unlikely there will be a large number of awards at this level. Remember there will be a limited budget for this Scheme.
The majority of awards are likely to be between £1,000 and £10,000 including any capital element and the higher the award applied for, the more information will be required on how the bursary period will be spent. There will be very few grants awarded above £10,000.
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Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities.
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Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW Office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Production and new audiences
What is the aim of this Scheme?
The aim of this Scheme is to increase the range of work produced in Wales, which also increases the number of people attending arts events.
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How can the Scheme help achieve this aim?
The Scheme can help by providing grants for the creation or re-creation of creative work in Wales to include all art forms, cross-artforms, performance installation, CD, books, exhibitions, craft production, public art or new media (with the exception of film).
As general support to production proposals, this Scheme also provides commission grants to prepare a wide range of material for possible production.
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Who is eligible to submit an application?
The Scheme is aimed at artists and arts organisations as producers or commissioners of the created or re-created work. The Scheme can also support touring of the created or re-created work throughout Wales.
This Scheme is not available to revenue client organisations to supplement their core activity in this case, if this is production.
All proposals will need to demonstrate a link to widening the range of audiences, attenders or readers.
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What are the eligibility criteria?
There are nine eligibility criteria:
that the applicant is a constituted body or is part of a consortia which includes constituted bodies and is an organisation based in Wales;
that the proposal is likely to be of sufficient quality;
that a link to widening the range of audiences, attenders or public is demonstrated;
that the application must involve a professional artist or artists;
that the application demonstrates sufficient experience and a track record in both current work of interest and quality and in organising, managing and promoting creative work;
that the application will develop new audiences, whether defined as new to the arts, new to an artform, artist, company or venue;
that the application includes a marketing plan produced by an experienced marketing practitioner or agency;
evidence of support from appropriate partners;
that the application contains sufficient, detailed information about the creative proposal and how it will be made available to the public.
The nine categories of information above comprise the eligibility criteria for being considered under this Scheme. Please consider them carefully, unless the information you supply under the eligibility criteria is honest and complete, we are unlikely to proceed to consider your application against others.
How will my application be judged in competition with others?
Applications will be judged against the following assessment criteria:
the degree that the applicant has demonstrated the need for funding;
the potential quality or impact of the proposed creative work and/or work in progress;
the need to ensure a broad spread of applications across the artforms and geographically, particularly considering those which are under represented;
the potential of the project to assist individuals at key points in their creative development;
evidence of support and demand from appropriate partners;
strength of plans to develop audiences or attenders both in scope and numbers;
the potential contribution of the project to produce a rich and broad range of creative work in Wales;
strategic priorities as set out in the ACW Corporate Plan.
Illustrations of priorities or themes:
cross-artform proposals;
audience development production proposals over three years;
music theatre production;
public art commissions;
production for young people across all art forms;
priority consideration being given to applicants from areas of Wales associated with social exclusion and the need for economic and social regeneration.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
When and how will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published in March 2002. It is likely that each new Scheme will have at least two closing dates per year.
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What sum should I apply for?
The maximum grant under this Scheme is £100,000 though it is unlikely there will be a large number of awards at this level.
Grants toward commission costs should be explained clearly in the application. Commissions should conform to industry contractual norms where available. A copy of the draft contract agreeing commission details with the artists or producer must be included as part of an application.
The majority of awards are likely to be between £2,000 and £30,000.
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Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities.
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Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW Office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Presentation
What is the aim of this Scheme?
The aim of this Scheme is to support the presentation of a wide range of arts events which also increases the number of public attendances.
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How can the Scheme help achieve this aim?
The Scheme can help by providing grants toward the presentation of a single event through to an annual series of events.
The scope of the Scheme includes arts events which originate from Wales, from other parts of the UK or world-wide. The Scheme will also embrace cross-border touring and, where appropriate, guarantees against loss.
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Who is eligible to submit an application?
The Scheme is aimed at both professional and voluntary organisations operating as programmers and presenters, for example, arts centres, galleries, theatres, festivals, music and art societies. The scope of the Scheme includes all scales of activity.
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What are the eligibility criteria?
There are eight eligibility criteria: your application must satisfy each of these before it can be assessed against other proposals:
the event is likely to be of acceptable quality;
that this event or events are not already available or planned in the same form for similar parts of Wales;
that the event or events are likely to increase the number of attenders, audiences or readers in Wales;
the presenting or programming organisation must be based in Wales (though the content of the event need not have originated in Wales) or is part of a consortia which includes significant professional or voluntary organisations based in Wales;
if the applicant is an ACW revenue funded client then the application must demonstrate that the proposal is in addition to their normal programme of activity;
that satisfactory information is provided on the events, on the presentation and touring (if relevant) and on budgets for the event. The event or programme budget must prove the need for subsidy and that other sources of funds have been fully researched;
that the key individuals in the presenting or programming organisation have sufficient experience to manage and promote the event;
where applicable, that local authority support both in principle and in kind has been sought.
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How will my application be assessed in competition with others?
Before your application can be assessed in competition with others, it must have satisfied the eligibility criteria set out in 4 above.
The assessment criteria are:
the application includes an acceptable marketing plan produced by an experienced marketing practitioner or agency;
the likely quality of the event or events;
the need to fill gaps in provision, both artistic and geographical;
that the event or events are likely to increase the number of attenders, audiences or readers in Wales;
the need to provide for parts of Wales with serious social exclusion;
the project will maximise the potential of the current presenting infrastructure;
that opportunities are available for young people across Wales to experience and take part in the arts;
strategic priorities as set out in ACWs Corporate Plan.
Illustrations of priorities or themes:
programming for socially disadvantaged centres;
cross-border touring support for middle and large scale events;
collaborative proposals involving a number of presenters;
community festivals.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
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When and how will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to
Grants. This will be published in March 2002. It is likely that each new
Scheme will have at least two closing dates per year.
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What sum should I apply for?
The maximum grant under this Scheme is £100,000 which would, for example, support an annual programme of toured events. It is unlikely there will be a large number of awards at this level.
The majority of awards are likely to be between £500 and £5,000.
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Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities.
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Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW Office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Capacity building: helping organisations achieve their potential
What is the aim of this Scheme?
The aim of the Scheme is to help arts organisations maximise their effectiveness in producing, presenting, programming or undertaking any other services in the interest of the arts and arts opportunities in Wales including the professionalisation of arts workers.
How can the Scheme help achieve this aim?
This Scheme offers an encouragement to arts organisations in Wales to consider how they can improve their ability to provide productions, programmes and services.
The Scheme offers one-off grants in response to applications from arts organisations based in Wales. The Scheme is not aimed at providing long term revenue funding although successful activities funded under this Scheme may help an organisations case for core funding from ACW or other sources.
Examples of how funding from this Scheme may be used are:
business start up and development grants;
marketing initiatives;
commissioning reviews of the organisations effectiveness;
management studies;
business planning assistance;
training programmes for staff and Board members;
feasibility studies;
project planning and management training;
peer group comparisons, e.g. staff remuneration;
one-off costs associated with restructuring.
3
Who is eligible to submit an application?
The Scheme is aimed at arts organisations based in Wales whose primary products, services or programmes are rooted in arts activities: this covers all types of production, participation and presentation. This Scheme is aimed at organisations that have at least one core permanent member of staff.
Organisations may apply under any one of three sub-schemes:
a) for financial assistance toward a single proposal as in the examples above, or
b) to support an organisational development plan comprising a number of research, initiatives studies appropriate to the needs of the organisation. This may be implemented over a period of more than a year and in some cases involve retaining facilitators or consultants.
Further guidance will be available for applications for the organisational development plan option.
c) a Stabilisation programme aimed at medium to large arts organisations who wish to transform their operating and strategic ability. This sub-scheme will require a significant strategy for change to be developed by the organisation. As part of a wide range of possible assistance, the financial position of an organisation may be strengthened through, e.g., debt mitigation and their revenue support reviewed.
For both the single proposal and the organisational development plan options, applicants will need to demonstrate how they decided on the measures applied for and the benefits over time to the organisation and particularly to its customers, members or target audiences, attenders or participants.
Further written guidance is available for applicants to the organisational development plan and Stabilisation programme sub-schemes.
This Scheme is not designed to provide long term core funding support.
What are the eligibility criteria?
The following criteria are detailed in the application form. Applications must demonstrate the following convincingly in their application:
that the organisation is based in Wales;
that the beneficiaries of the funded proposal will be living in Wales, inside or outside the organisation;
that the option applied for is relevant to the needs of the organisation. Applications over £10,000 will usually be in the category of organisational development plans and will need to be rectified or attested by an appropriately qualified external expert;
that a link to widening the range of audiences, attenders or public is demonstrated;
that the application demonstrates sufficient experience and a successful track record in both current productions, programmes or services of interest and quality and in organising, managing and promoting these;
that the application contains sufficient, detailed information about both the organisation and the proposal(s) to assist the organisation to reach its potential.
The six categories of information above comprise the eligibility criteria for being considered under the Scheme. Please consider them carefully, unless the information you supply under the eligibility criteria is honest and complete, we are unlikely to proceed to consider your application against others.
How will my application be judged in competition with others?
Applications will be judged against the following assessment criteria:
the degree that the applicant has demonstrated the need for funding;
the quality or potential of recent programming of activity or services;
the need to ensure a broad spread of awards across all sectors, particularly considering those which are under represented;
a priority consideration being given to applicants from areas of Wales associated with social exclusion and the need for economic and social regeneration;
priority to assist organisations at key critical points in their development;
that the proposal assists ACW to, over time, ensure a more effective and stable infrastructure of arts producing, presenting, participation and agency organisations;
the importance of the organisation to ACWs strategic objectives.
Illustrations of priorities or themes:
umbrella and sector representative bodies;
performing arts venues;
craft businesses.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
When and how will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published in March 2002. It is likely that each new Scheme will have at least two closing dates per year.
7
What sum should I apply for?
Maximum grants under the scheme are £10,000 for the single proposal and £80,000 for the organisational development plan though it is unlikely there will be a large number of awards at this level. There is no proposed maximum award level for the stabilisation programme, although the Scheme will have an annually published budget limit.
8
Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities. In the case of awards from the stabilisation programme, decisions will be made by Council, or under delegated authority to a regional committee.
9
Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW Office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Publications
This Scheme brings together existing schemes and programmes which support publishing in Wales. A review of publishing in Wales will take place during 2002/3 from which new proposals may emerge.
What is the aim of this Scheme?
The aim of this Scheme is to facilitate the production of a wide range of publications, via print and electronic media, which are:
of literary, artistic or cultural interest;
by Welsh writers or of interest to Wales;
in Welsh or English or in other languages spoken in Wales, or in translation;
and to enhance the professional practice of Welsh publishers.
The Scheme complements the Welsh Books Councils support, through the Welsh Language Board grant to the Welsh Books Council, for a wide range of books in Welsh only.
How can the Scheme help achieve this aim?
The Scheme can provide one-off, non-recurrent grants in the following categories:
Production grants for individual books:
Support for the production of books of Welsh interest or by writers living in Wales. Includes writing for both children and adults and writing on all art-forms.
Grants for publishing programmes:
Support for the annual programmes of publishers with a proven track record in publishing. Eligible categories as above.
Grants to small presses and magazines:
Modest support to small, often local publishing initiatives in Wales to promote a diversity of outlets and encourage innovation.
Translation grants:
Support for the commissioning of translations of Welsh literature in Welsh or English. Applications are welcome from publishers anywhere in the world.
Commission grants:
Grants to enable publishers to commission writers to undertake research or other work for which advance payment is appropriate.
Who is eligible to submit an application?
Any publisher may apply for a production grant, commission grant or translation grant in connection with a work in an eligible category.
Grants for publishing programmes and small press grants are available only to publishers in Wales.
The Scheme does not support vanity publishers or publishers whose primary aim is to publish their own work.
The assessment criteria
If your application satisfies the eligibility criteria above, it will then be judged against other applications according to the following criteria:
the degree that you have demonstrated the need for funding;
the need for the publication: does your proposal fill a gap or challenge an existing project?
the quality of the proposal as judged against other similar proposals received;
the publishers ability to publish and market to a satisfactory standard;
the need to balance ACW support to different kinds of publications;
the need to provide support to publications in minority languages spoken in Wales;
the need to ensure a balance between traditional and contemporary or innovative styles of writing and publications;
strategic priorities as set out in ACWs Corporate Plan.
Illustrations of priorities or themes:
creative literature;
cross-artform publications, particularly those aimed at raising the level of critical debate and developing the careers of individual artists;
writing for young people.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
5
When and how will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published in March 2002. It is likely that each new Scheme will have at least two closing dates per year.
6
What sum should I apply for?
Publication grants are intended as contributions towards anticipated deficits and are calculated on the basis of income and expenditure estimates submitted by the publisher. They usually range between £50 and £5000. The maximum grant under this Scheme is £20,000 (e.g. for a major project commission), although it is unlikely there will be a large number of awards at this level. Commission and translation grants normally meet 50 80% of relevant costs.
7
Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities.
8
Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact the Literature Team at ACWs Cardiff Office. The address can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Taking Part and Arts in the Community
What are the aims of this Scheme?
This Scheme has two aims:
i
) to encourage community arts projects across Wales which involve non-professional people taking an active part in professionally led arts events, as creative participants or as organisers;
ii) to encourage such participatory projects in regeneration or community
settings, particularly where the project is designed to reduce social exclusion; partnerships must be an essential part of a project proposal.
How can the Scheme help achieve these aims?
The Scheme can provide grants toward the costs of participatory and community projects or toward single elements such as professional input or publicity and promotion.
Who is eligible to submit an application?
Applications are invited from organisations based in Wales which typically are: community groups, local authorities and voluntary bodies, professional and amateur arts organisations or umbrella bodies.
Applications must also satisfy the following eligibility criteria:
that project plans and budgets offer a convincing case for support;
that support for the project is demonstrated; this should include the participants, professional assistance where necessary, community organisations and local authorities, local venue buildings or presenting facilities;
that the artistic leadership of the project is sufficiently experienced;
that the creative proposals are appropriate for the people who will be taking part as participants or as audiences/attenders.
The assessment criteria
If your application satisfies the eligibility criteria, it will then be assessed against other applications which are in competition for funds. The following factors will be taken into account when assessing applications:
the degree that your proposal demonstrates a need for ACW funding;
the impact of any previous projects and/or the quality of planning for the proposed project;
evidence of demand from the participants in the project;
the need to consider applications from parts of Wales associated with social exclusion and where there is a need for economic and social regeneration;
the demonstration of a partnership approach to working and, where possible, evidence of match funding or support from non-arts sectors, e.g. health or economic or environmental development;
strategic priorities as set out in ACWs Corporate Plan.
Illustrations of priorities or themes:
participatory events in areas of social deprivation;
community events celebrating localities;
local and Local community arts support agencies;
innovative partnerships.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
When and how will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published in March 2002. It is likely that each new Scheme will have at least two closing dates per year.
What sum should I apply for?
Grants will range between £2,000 and £100,000 with the higher figure relating to very large projects or a series of projects extending beyond one year.
This Scheme does not provide grants on a permanent basis toward core costs of an organisation.
Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities.
Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Year of Cultural Diversity June 2002 June 2003
What are the aims of this Scheme?
This Scheme has four aims:
to celebrate the Year of Cultural Diversity in the arts in Wales (also taking place across the UK);
to enable the implementation of ACWs Cultural Diversity Strategy and Action Plan (2000);
to increase the attendance and participation, particularly in a professional context, of Ethnic Minority people in Wales in the arts;
to promote the principles and benefits of cultural diversity and race equality within a multicultural and multi-lingual Wales.
How can the Scheme help achieve this aim?
This Scheme will support a wide range of activities and initiatives, including:
apprenticeships for Ethnic Minority people in arts organisations;
guarantees-against-loss for the presentation of culturally diverse work;
a high risk fund to encourage professional, culturally diverse artistic exploration;
encouraging the emergence of Ethnic Minority artists and arts companies;
special events to celebrate the Year of Cultural Diversity.
Who is eligible to submit an application?
Applications are invited from Ethnic Minority artists resident in Wales and organisations based in Wales which typically are: voluntary and professional arts organisations, schools, local authorities, voluntary organisations, resident or community groups.
Applications must satisfy the following other eligibility criteria:
the proposal clearly meets a priority(s) within ACWs Cultural Diversity Strategy (2000);
evidence of commitment to the principles of race equality and cultural diversity;
that activities take place between June 2002 and June 2003.
The assessment criteria
If your application satisfies the eligibility criteria, it will then be assessed against other applications which are in competition for funds. The following factors will be taken into account when assessing applications:
the appropriateness of the proposals to the geographical, demographic and artistic context of the applicant. Evidence of consultation with relevant multicultural and community groups should be clear;
effectiveness of proposed marketing and education plans to support the project, where applicable;
the need to ensure all parts and communities of Wales have the opportunity to celebrate the Year of Cultural Diversity;
the demonstration of a partnership approach to working and, where possible, evidence of match funding or support from non-arts sectors;
strategic priorities as set out in ACWs Corporate Plan.
Illustrations of priorities or themes:
Ethnic Minority artists-in-residencies;
multicultural film screenings;
community festivals.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
How will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published March 2002. It is likely that each new Scheme will have at least two closing dates per year.
What sum should I apply for?
Grants will range between £1,000 and £50,000.
This Scheme does not provide grants on a permanent basis toward core costs of an organisation.
7
Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs new, national advisors according to delegated authorities.
Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Education and Young People
1
What is the aim of this Scheme?
To support the provision of professionally led, creative arts opportunities for children and young people in statutory education and youth services.
2
How can the scheme help achieve this aim?
The scheme can provide grants toward the costs of a wide range of activities from artists-in-residence and participatory workshops to developing youth arts companies.
3
Who is eligible to submit an application?
Applications are invited from organisations based in Wales which typically are: schools, local authorities, voluntary youth organisations and professional arts organisations.
Applications must satisfy the following other eligibility criteria:
that all activities are either extra curricular or during out of school hours;
that clear educational and learning outcomes are evident, including when appropriate, specific links to the National Curriculum in Wales;
that the project fits within relevant local authority strategies and plans for youth arts and arts education activities or that local authority education/arts advisors have been consulted;
that evidence of demand for the project is demonstrated and gaps in provision highlighted;
that the involvement of professional artists or arts organisations is appropriate;
that the creative proposals are appropriate for the people who will be taking part as participants or as audiences/attenders.
4
The assessment criteria
If your application satisfies the eligibility criteria, it will then be assessed against other applications which are in competition for funds. The following factors will be taken into account when assessing applications:
the quality of the educational and artistic experience as participants or as audiences/attenders;
that your proposal demonstrates a need for ACW funding;
the need to consider applications from parts of Wales where there is a recognised under provision of youth arts and arts education activities;
the demonstration of a partnership approach to working and, where possible, evidence of match funding or support from non-arts sectors, e.g. education or youth services;
strategic priorities as set out in ACWs Corporate Plan and Arts and Young People Strategy (1999).
Illustrations of priorities or themes:
participatory music projects;
establishing local authority artists-in-schools agencies;
creation of new work in the Welsh language;
innovative educational partnerships.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
5
How will decisions be made?
Closing dates for applications under this Scheme will be in the new Guide to Grants. This will be published in March 2002. It is likely that each new Scheme will have at least two closing dates per year.
6
What sum should I apply for?
Grants will range between £1,000 and £100,000 with the higher figure relating to very large projects or a series of projects extending beyond one year.
This Scheme does not provide grants on a permanent basis toward core costs of an organisation.
7
Who will decide on these grants?
Decisions will be made by ACW officers and members drawn from ACWs
new, national advisors according to delegated authorities.
8
Who is my contact point for advice and where should I send my application?
If you have any questions or require any advice on applying under this Scheme, please contact your local ACW office. Addresses can be found at the end of this document.
NEW ACW SCHEME GUIDELINES 2002-07
Revenue funded Organisations
What is the aim of this Scheme?
To deliver the strategies and priorities in the current ACW Corporate Plan.
How can the Scheme help achieve this aim?
The Scheme can help by enabling the continuing availability of arts activity, opportunities and services through stable networks of professionally run organisations.
Scope of Scheme
The Scheme is intended to offer grant support to the core operation and programmes of activity or services. Organisations receiving support will be subject to time limited funding agreements with ACW for between one and five years.
Who is eligible to submit an application?
Applications will be considered from organisations which fulfil the following eligibility criteria:
the organisation is based in Wales;
the organisation is legally constituted as a non profit making organisation and is solvent;
the organisation has a leadership which can demonstrate appropriate experience and qualification in delivering the arts activity or services and in management;
the organisations proposed activity fills a gap in provision which, in the Councils view, is not being satisfactorily fulfilled by existing arrangements;
the organisation can demonstrate ability and experience of fulfilling public accountability in the management of public funds;
the organisations Operational Plans demonstrate the delivery of one or more of ACWs strategic priorities as set out in the current ACW Corporate Plan;
the organisation can provide a convincing Business Plan for at least three years from the first year of intended receipt of an ACW revenue grant;
the organisations application is recommended for Council consideration by all three of its Local Committees.
5.
How to initiate your application
Applications may be developed in one of three ways:
through active solicitation by ACW, for example working in partnership with a local authority to develop a community arts organisation;
through response to a gap in opportunity as identified by ACW through a tender process and/or in the Corporate Plan;
through the initiative of an individual organisation.
Applications in all three cases must follow a three stage process:
Stage 1 is a letter detailing an Intention to Apply to the May meeting of the Arts Council of Wales.
Stage 2 is the consideration by all three Local Committees of the organisations three year Business Plan. The Committee will each form a view for Councils consideration.
Stage 3 is the consideration by Council at its September or October meeting of the Business Plan, the views of the Local Committees and its own financial projections and plans for the subsequent financial years to the end of the current Corporate Plan.
Applicants should have discussed their intentions at an early stage with the officers of the appropriate Local Committee (based on the organisations location in Wales).
Application is through an Application Cover Sheet, Funding Application Cover Sheet (available from ACW) and a three-year Business Plan. Guidance on the content of the Business Plan will be available from ACW Local Offices.
Applications will only be considered which:
satisfy the eligibility criteria above, and
identify the organisations plans within the period covered by the current ACW Corporate Plan.
6.
Timetable for Applications and who will decide
Applications will be considered in the above Stages which will begin with an Intention to Apply being considered by ACW Council at its May meeting in the year before the applicants first year of operation.
The final decision will be made by the Council itself.
7.
How decisions will be made
For an organisation to receive a revenue grant, it will need to meet a number of criteria which apply to all revenue clients as well as some which are specific to its field of activity. The general criteria are:
the delivery of a high and consistent quality of activity;
a coherent programme of activity which furthers ACWs strategy/plan;
success (where appropriate) in attracting audiences or participants;
managerial capability;
a demonstrable need for funding and a viable Business Plan which offers good value for money;
a good track record in budgeting, managing and accounting for their total resources;
evidence of a high and consistent level of other parties confidence, commonly illustrated by partnership funding;
the implementation of equal opportunities policies in accordance with ACWs equal opportunities guidelines.
Illustrations of priorities or themes:
organisations which provide for socially excluded communities;
geographical and cultural gaps in permanent arts opportunities;
umbrella and sector representative bodies at the appropriate stage in their development.
The specific priorities for each Scheme will be developed in ACWs 5 year strategy. The above statements are illustrative and may not form part of ACWs final decisions.
8.
The period of ACW funding
ACW will consider offering revenue funding to proposals which fulfil the criteria, for periods of between one and five years. ACW will not consider a funding agreement beyond the life of its current Corporate Plan.
In normal circumstances, ACW will agree to commit funding to a new revenue funded client for one year. A Review meeting will be held with the new client in the autumn which will be the basis on which funding will be agreed for the following year(s) within the terms of a funding agreement.
9.
Review of Scheme
This Scheme for Revenue Funded Client organisations will be reviewed annually by the Council.
10.
Further advice and addresses for applicants
Further advice will be given by ACW Director of the Local office in which the organisation is located or intending to locate. Where location is undecided, requests for advice should be directed to ACWs Deputy Chief Executive.
Contact any of ACWs offices. See below:
Cardiff office
9 Museum Place
Cardiff CF10 3NX
Tel:
Fax:
Minicom:
North Wales office
36 Princes Drive
Colwyn Bay LL29 8LA
Tel:
Fax:
Minicom:
e-mail:
Web site: www.ccc-acw.org.uk
Mid and West Wales office
6 Gardd Llydaw
Jackson Lane
Carmarthen SA31 1QD
Tel:
Fax:
This consultation will close on Monday 14 January 2002 at 3 p.m.
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